COVID-19 Phase 1 Staff Re-Entry Plan

  • A memo to staff from Superintendent Sharonica Hardin-Bartley

    Health

    Emailed to all staff on May 27, 2020
    Dear University City Team:

    As you may know, the Stay At Home Order was lifted for St. Louis County and new health guidelines began on May 18, 2020. 

    We feel it is important to share plans with 11- and 12-month employees who work in offices and buildings in The School District of University City. Here are key points:

    • From now through June 30, 2020, all administrative offices and schools will remain closed to the public.
    • Similarly, all District and school events remain canceled through June 30, 2020.
    • We have developed a 3-phase approach to continue to protect your health while also continuing the critical operations of the District.
      • Phase 1 runs from June 1, 2020, through July 3, 2020.
      • Phase 2 runs from July 6, 2020, through July 31, 2020
      • Phase 3 runs from August 1, 2020 until the start of school. 

    This memo will outline the Phase 1 plan. The other phases of the plan will be shared with you when they are ready. Given the urgency and importance of this information, please read the entire document. 

    Phase 1: June 1-July 3, 2020

    (Click here for PDF of Return-to-Work poster below)

    Some employees will continue to work from home, others will report to work occasionally or report to work full time, depending on their job classification. Please click here to view the work schedule by person/department. In addition, it is important that everyone understands and follows the expectations outlined below and in the informational poster below. 

    For those who continue to work completely from home:

    • Staff who continue to work from home will be expected to work a typical workday and be on call for days when they are not scheduled to report to the building.
    • Staff who exhibit signs of COVID-19 related symptoms should remain home and seek medical attention to determine if testing is necessary. Additional information regarding symptoms can be found here: Symptoms of Coronavirus. Please do not come to work under any circumstances if you are sick. If you have had contact with someone who is sick, contact your supervisor or HR.
    • View the following Safe Schools Trainings. You will receive instructions for the trainings in a separate email from Teresa Jones.
      • Coronavirus: Awareness,
      • Coronavirus: Managing Stress and Anxiety,
      • Coronavirus: Preparing Your Household and
      • Coronavirus: Transitioning to a Remote Workplace.
    • All 12-month staff who take off time will need to log absences as they normally would. 
    • All 12-month hourly staff will continue using TimeClock Plus to log hours worked each day. TimeClock Plus can be accessed remotely with the link here.

    Those who report to work occasionally and those who report to work full time:

    • Start with staggered workdays (ex. rotate staff every other day). Supervisors will create schedules for their departments/buildings. See the schedule here
    • Staff must complete the Covid-19 Screening on-line each day they before they come to work.
    • Staff who exhibit signs of COVID-19 related symptoms will be sent home immediately and should seek medical attention to determine if testing is necessary. Additional information regarding symptoms can be found here: Symptoms of Coronavirus. Please do not come to work under any circumstances if you are sick. If you have had contact with someone who is sick, contact your supervisor or the HR department.
    • Masks are required when at work when other people are present (each individual may provide their own mask or one will be provided to you).  Masks should always be worn in public areas of the workplace such as hallways and shared offices.
    • Wash and/or sanitize hands, cover coughs, etc.
    • Staff will maintain social distancing of a 6-foot minimum. 
    • Staff members will limit movement around the building to their individual workspace and restrooms as needed. Staff members may not gather in communal locations.
    • Meetings should continue by phone or other electronic means (Google, Zoom, etc.)
    • Staff will be responsible for ensuring their individual workspace is sanitized and will not share their phones, pens, computers, etc. with others.
    • Shared equipment and spaces should be wiped down after each use (ie; copy machine, sinks, etc).
    • Operations department staff will determine if cubicles and other open areas and non-individual office work areas need additional barriers (some cubicles have partitions that are high enough to protect workers).
    • Restrict Visitors – by appointment only and only for essential business. They are required to wear a mask, and are required to hand sanitize upon entering and exiting the building.
    • Custodial staff will be present to continue disinfecting throughout the day as well as cleaning and disinfecting after hours. They will continue to participate in the Operations Daily Employee Health Screening each workday.
    • View the following Safe Schools Trainings. You will receive instructions for the trainings in a separate email from Teresa Jones.
      • Coronavirus: Awareness,
      • Coronavirus: Managing Stress and Anxiety,
      • Coronavirus: Preparing Your Household and
      • Coronavirus: Transitioning to a Remote Workplace.
    • All 12-month staff who take off time will need to log absences as they normally would. 
    • All 12-month hourly staff will continue using TimeClock Plus to log hours worked each day. TimeClock Plus can be accessed remotely with the link here.

    Other Information:

    • We will continue our 4-Day Work Week for Fridays as specified in June and July.  On Fridays, June 12, 19, 26 as well as July 3, 10 and 17, 2020 (six Fridays), district schools and offices including the McNair Administration Building will be closed.  All 12-month staff will have a choice of:
      • Working 4-ten hour days (Monday – Thursday) for a full 40-hour workweek 
      • Taking a vacation day on Friday or use compensable time
    • Also, please note that Friday, July 3, 2020 is a district holiday, thus the week of June 29-July 3, 2020 is a regular hour work week with July 3, 2020 as the district holiday.   

    • Districtwide, we are developing plans for July and August (Phases 2 and 3), as well as a Roadmap to Re-Entry Plan for all staff and students this fall. As these plans are finalized, we will share all of this information with staff and families. 

    We cannot thank you enough for all of your hard work, flexibility and patience over the past few months.
    Most importantly, thank you for your dedication to our students. 
    The School District of University City staff has truly stepped up and remains focused on our students and committed to our mission. 

    12-month Health of a Lion: Return-to-Work Poster 052920