Officer Duties

  • President
    • Work with reservation services at WHS to secure rooms for PTO meetings and events
    • Serve as primary PTO contact for WHS administration
    • Prepare and print Board meeting agendas
    • Preside at all PTO Board meetings
    • Serve as an ex officio member of all adjunct committees
    • Compose and send periodic informational emails to PTO donor families
    • Send thank-you notes from PTO for speakers/event participants, as appropriate
    • Contribute to PTO Parent Forum content and delivery

    Vice President
    • Get annual PTO Parent Forum dates on the district calendar
    • Serve as liaison between the PTO and WHS e-blast contact
    • Compose and send content to WHS e-blast contact as appropriate for PTO event communication
    • Serve as liaison between the PTO and the WHS Web Master for PTO web page content
    • Manage membership information
    • Contribute to PTO Parent Forum content and delivery

    Treasurer
    • Provide oversight and reporting for all collected PTO funds
    • Maintain a complete and accurate account of all receipts and expenses
    • Make disbursements as authorized by the president and/or board, in accordance with the adopted annual budget
    • Produce and present a monthly financial statement at every board meeting, and at any other times as requested by the PTO board
    • Perform an annual audit of the budget and present a report to the PTO Board, no later than 3 months following the close of the school year
    • Contribute to PTO Parent Forum content and delivery

    Secretary
    • Record meeting minutes for all PTO Board meetings
    • Email copies of the minutes (with action items pending) to board members
    • Preside over review and approval of prior meeting’s minutes at each PTO board meeting
    • Provide administrative support to PTO Board and adjunct committee members, as needed, for PTO events and meetings
    • Contribute to PTO Parent Forum content and delivery